Terms & Conditions - Awards Entry/Entries Submission
A. Please read these Terms and Conditions before you place awards entry/entries with MEED Media FZ-LLC (trade license number 18693), a company incorporated as a Free Zone Company with Limited Liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 6th Floor, GBS building, Al Falak Street, Dubai Media City, Dubai, UAE (“MEED”, “we”, “us” or “our”).
1. Our commitment to you
1.1 We reserve the right to determine in our absolute discretion thetheme, scope and content of the event programme (the “Programme”) and to vary the Programme, including how the Programme is delivered (whether physically or virtually), and/or its contents as we deem necessary.
1.2 Should the event be cancelled or should we decide to change the location, date or delivery (physical or virtual) of the event in the best interests of the event, we reserve the right to reschedule the event, including changing the location, date, and/or or delivery (physical or virtual) upon written notice to you. Any such change in the event shall not constitute a revocation or cancellation and shall not entitle you to a refund of any fees paid. Should the event fail to be rescheduled or should we need to cancel the event for any reason your refund shall not exceed the total charge received by us from you (if any).
2. Entry Forms
2.1 You acknowledge that by entering the awards programme, allaward and category entrants details in respect of their entry will be shared with the judges and representatives of MEED. You are responsible for ensuring that any personal data you share with us is in compliance with applicable data protection legislation.
2.2 All category entries must be received by MEED prior to the submission deadline. Entries received after the submission deadline will not be accepted. Neither MEED nor the judges will accept responsibility or liability for any lost, late, mislaid or incomplete entries with all such entries deemed invalid. For the purpose of doubt, proof of dispatch shall not be accepted as proof of entry.
2.3 All category entries must be submitted in English and submitted electronically with supporting documents (if applicable) using the ‘Entry Form’. Any entry received by any other means including via email, fax, post or hand delivered will not be accepted without authorization from MEED Head of Events.
2.4 Upon written request, entries may be withdrawn by the entrant prior to stated submission deadline.
2.5 All entrants must be aged 18 or over. The entrant or the employer represented by the entrant, must have worked or be directly associated with the business, project or solution that is featured in the entry.
2.6 Entrants may enter multiple award categories, however all submitted entries must be tailored for each individual category and meet the set out criteria.
2.7 The judges will shortlist finalists from each award category and the finalists will be publicly announced. Finalists will also be listed on the official awards website and via MEED’s websites and social media channels.
2.8 All category finalists will be notified via-email prior to second stage judging/ the awards evening (see awards website for specific dates). Due to the high volume of entries for the awards, entries which have not been announced as a finalist will not be notified via email or other correspondence.
2.9 Award winners will be announced during the awards dinner/ reception (see awards website for specific date & timing). Under no circumstances will the details of winners be disclosed prior to the event. During the awards dinner/ reception, awards winner will be announced from the finalists in each category with category winners and any highly commended receiving trophies at the event.
2.10 The awards are judged by a panel of independent judges without the interference or influence of MEED or any MEED representative.
2.11 The judges and MEED reserve the right at its absolute discretion to reject any entry without explanation or notice.
2.12 The judges’ decision will be final and no explanation, correspondence or discussion will be offered or entered into before or following the judges’ decision. Additionally, feedback will not be given on any successful or unsuccessful entry before or following the judges’ decision.
2.13 Should entries of a winning standard not been submitted into an individual category, the judges at their absolute discretion may decline to award a winner or finalists.
2.14 The judges and MEED reserve the right to amend category selections where it is deemed appropriate.
2.15 The judges reserve the right to disqualify any entry not accompanied by the appropriate / correct supporting documentation or any entry deemed to be inaccurate, false or misleading. In the case that an entry is disqualified, the entry fee will be non-refundable.
2.16 The judges and MEED accept no responsibility for any costs associated with entering or attending the awards. This includes but not limited to: Attending the awards dinner or the creation, submission, judging and / or evaluation of award entries.
2.17 MEED will not be held responsible for any travel, accommodation and / or (non-event served) food or refreshment requirements of an award attendee, finalist or winner.
2.18 MEED will not be held responsible for obtaining visas to the country of awards dinner/ reception.
2.19 MEED reserves the right at its own discretion to alter or reschedule the awards, the awards dinner and / or to change the judging panel and / or these terms at any time and without notice.
2.20 Prior and following the awards, MEED will produce a comprehensive media / publicity campaign highlighting the awards, award categories, winners, runners-up and finalists. All award entrants, winners, runners-up and finalists agree to offer MEED the exclusive right to use content, images and film for the promotion of the awards, and for the commercial promotion of MEED and any MEED event.
2.21 All award entrants, winners, runners-up and finalists grant MEED the exclusive right to use and reproduce their name, trademark and company logo for pre-event, onsite and post-event marketing of the awards, and for the commercial promotion of MEED and any MEED event.
2.22 All winners, runners-up and finalists of awards will be given the entitlement to display the appropriate awards winner, runners-up and finalist logo on their websites and corporate marketing materials for their own promotion. Category winners, runners-up and finalists may only use the official logo in connection with the award for which they have won or announced as a finalist. The logo must be issued by MEED, must not be altered, and the year of the award clearly display.
2.23 MEED Media may contact you via email and/or telephone with regards to this and future events / services where lawfully permitted and where you have not objected to us contacting you for such purposes.
3. Force Majeure
3.1 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under these Terms and Conditions (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, any declared epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary license or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of these Terms and Conditions or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
3.2 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement (if any).
4.1 You warrant that you shall:
4.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti- corruption including but not limited to the Bribery Act 2010;
4.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
4.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms.
4.2 Breach of this clause 4 shall be deemed a material breach of these Terms.
5. Data Protection
5.1 We use any personal and transitional information (e.g. name,address, e-mail, address, debit or credit card details) you supply to us in order to supply services in connection with the event.
5.2 For information about how we use and treat your personal data Please click here.
5.3 You agree to comply with all applicable requirements of data protection legislation in respect of any information shared with you by MEED. This clause five (5) is in addition to, and does not relieve, remove or replace, your obligations or rights under any data protection legislation.
5.4 You shall be liable to us for damages caused by any breach of this clause five (5). Each party shall be liable to data subjects for damages caused by any breach of such third-party rights under these clauses.
You may not re-sell, transfer, assign or otherwise dispose of any ofyour rights or obligations under these Terms and Conditions. Wemay assign any of our rights to any subsidiary or affiliated company or third party or as part of a merger, reorganisation or sale of ourbusiness.
Insofar as is permitted by law, MEED, its agents or distributors willnot in any circumstances be responsible or liable to compensateyou or any entrant or accept any liability for any loss, damage,personal injury or death occurring as a result of entering theProgramme except where it is caused by the negligence of MEED,its agents or distributors or that of their employees.
Any notice given to a party under or in connection with these Terms and Conditions shall be in writing addressed to that party at theaddress recorded in the entry form (or similar document) or asotherwise asotherwise notified in writing from time to time and shall be delivered by registered mail, commercial courier or email. A notice shall be deemed to have been received if sent by registered mail on the second working day after the date of posting; if delivered by commercial courier on the date of delivery confirmed by the courier; or if sent by email such notice shall be deemed to be given immediately if sent before 4pm or if sent after 4pm on the next working day. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.
You agree that from the date of entering into these Terms andConditions and for a period ending twelve (12) months followingthe end of the event (howsoever caused), you shall not eitherdirectly or indirectly solicit, induce, recruit or encourage any ofMEED’s employees, workers or contractors who were involved inthe sale, marketing, support or production of the event used, toleave their employment or engagement, or attempt to solicit,induce, recruit, encourage or take away employees, workers orcontractors of MEED.
10. Further Provisions
10.1 A person who is not a party to these Terms and Conditions has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any provisions of these Terms and Conditions.
10.2 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document (save that this shall not apply so as to limit or exclude either party’s liability for fraud).
10.3 If any provision is held to be invalid or unenforceable by any tribunal of competent jurisdiction, the remaining provisions shall not be affected and shall be carried out as closely as possible according to the original intent.
10.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
10.5 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
10.6 These Terms and Conditions shall be governed by English law and each party agrees that the courts of England will have non-exclusive jurisdiction to deal with any disputes arising out of or in connection with these Terms and Conditions.