Terms & Conditions relating to the use of the Electronic Booking Form
1. Please read these Terms and Conditions before you place any order with MEED Media FZ-LLC, incorporated as a Free Zone Company with Limited Liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 6th Floor, GBS building, Al Falak Street, Dubai Media City, Dubai, UAE (trade license number 18693 (“MEED Media”, “we”, “us” and “our”).
2. These Terms and Conditions are incorporated into the booking form for the service or product (the “Booking Form”). The purchase or use of any service or product from MEED Media is subject to these Terms and Conditions.
3. These Terms and Conditions combined with the Booking Form comprise the agreement pursuant to which we provide physical and virtual event services (the “Event”), including the Event registration (as set out in the Booking Form) to you (the “Agreement”). “You” or “your” or “Customer” refers to the person or body corporate which has placed an order (or on whose behalf an order is placed) and includes your legal successors and permitted assigns.
4. Your completion of the Booking Form shall be an offer to purchase products and services from us subject to these Terms and Conditions. We may accept or reject your Booking Form offer at our sole discretion. When using the electronic Booking Form, we may send you an e-mail acknowledging that we have received your offer but such email will not constitute acceptance of your offer by MEED Media. If we do accept your offer, we will send you a separate email confirming acceptance.
MEED Media FZ-LLC Delegates & Table Bookings Terms and Conditions
1. Our commitment to you
1.1. We reserve the right to determine in our absolute discretion the theme, scope and content of the Event programme (the “Programme”) and to vary the Programme, including how the Programme is delivered (whether physically or virtually), and/or its contents as we deem necessary.
1.2 Should the event be cancelled or should we decide to change the location, date or delivery (physical or virtual) of the Event in the best interests of the Event, we reserve the right to reschedule the Event, including changing the location, date, and/or or delivery (physical or virtual) upon written notice to you. Any such change in the Event shall not constitute a revocation or cancellation and shall not entitle you to a refund of the purchase order value. Should the Event fail to be rescheduled for any reason your refund shall not exceed the total charge received by us from you.
2. Bookings and Payment
2.1 Following your completion and return of the Booking Form, we will invoice you, plus VAT and/or any sales tax if applicable, for fees payable by you to us under this Agreement (“Total Fees”). Total Fees will be invoiced in advance for the period to which they apply. Unless indicated otherwise on the Booking Form you will pay all invoices immediately upon receipt of that invoice. We reserve the right to refuse admission to the Event if full payment is not received in accordance with these Terms and Conditions.
2.2 Payment may be made by either (I) bank transfer; or (ii) credit card (we accept the following credit Visa; MasterCard; and American Express).
2.3 If you wish to pay by bank transfer please use the bank account details provided by us on request.
2.4 Non-attendance by you is subject to full payment.
2.5 You are responsible for paying all bank charges. If bank charges are not paid by you your booking may be refused. A payment description should be included with your payment which references your company name. Once the transfer has been made you will need to scan and email proof of payment/bank transfer confirmation to us, quoting your company name, in order to complete your booking.
2.6 You acknowledge and accept that we shall be entitled to charge interest on any outstanding balance owed to us accruing on a daily basis from the date that the invoice became due for payment.
2.7 You shall make all payments under this Agreement without withholding or deduction of, or in respect of, any tax unless required by law. If any such withholding or deduction is required by law, you shall, when making the payment to which the withholding or deduction relates, pay to MEED such additional amount as will ensure that MEED receives the same total amount that it would have received if no such withholding or deduction had been required.
3. Refunds, Cancellations, Substitutions, Changes to the Event & Force Majeure
3.1 In the event of your cancellation, 100% of the Total Fee is payable and non-refundable. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable immediately after the acceptance of your cancellation in writing by us.
3.2 Should individual guests be unable to attend, we would welcome a substitute guest attending (from the same Company) in their place at no extra charge. Please notify us by email with the name and job title of both the registered guest and the substitution guest.
3.3 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, any declared epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary license or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
3.4 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.
3.5 Subject to clause 3.2, your booking is personal to you and will only entitle you and your named guests to attend the event. Other than as set out in clause 3.2 you are expressly prohibited from selling, or in any other way transferring, your booking whether in whole or part and whether in exchange for payment or otherwise, to any third party. We reserve the right to cancel your booking without refund if you breach this clause 3.5.
4.1 Subject to clause 4.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to the event at which you have booked a table (or requested a booking of a table) shall be limited to the price paid by you in respect of the applicable booking.
4.2 Subject to clause 4.4, we shall not be liable to you for (I) any loss of profit, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
4.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any negligent act or omission by you (including your delegates) during or otherwise in relation to your booking and/or your attendance at the event for which you have made a table booking.
4.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:
4.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
4.4.2 fraud or fraudulent misrepresentation; or
4.4.3 any other liability which cannot be limited or excluded by applicable law.
5.1 You warrant that you shall:
5.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;
5.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
5.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.
5.2 Breach of this clause 5 shall be deemed a material breach of these Terms and Conditions.
6. Data Protection
6.1 We use any personal information (e.g. name, address, e-mail, address, debit or credit card details) you supply to us in order to supply services in connection with this Agreement.
6.2 For information about how we use and treat your personal information please refer to www.meed.com/privacy-and-cookies.
6.3 Each party agrees to comply with all applicable requirements of data protection legislation in respect of any personal information shared or processed pursuant to this Agreement. This clause six (6) is in addition to, and does not relieve, remove or replace, a party’s obligations or rights under any data protection legislation.
6.4 You shall be liable to us for damages caused by any breach of this clause eleven (6). Each party shall be liable to data subjects for damages caused by any breach of such third-party rights under these clauses.
You may not re-sell, transfer, assign or otherwise dispose of any of your rights or obligations under this Agreement. We may assign any of our rights to any subsidiary or affiliated company or third party or as part of a merger, reorganisation or sale of our business.
8.1 A person who is not a party to the Terms and Conditions has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any provisions of these Terms and Conditions.
8.2 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document (save that this shall not apply so as to limit or exclude either party’s liability for fraud).
8.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
8.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
8.5 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and both parties irrevocably agree to submit to the non-exclusive jurisdiction of the courts of England in respect of any dispute which arises hereunder.
You agree that during the term of the Agreement and for a period of twelve (12) months immediately following the end of this Agreement (howsoever caused), you shall not either directly or indirectly solicit, induce, recruit or encourage any of MEED Media’s employees, workers or contractors who were involved in the sale, marketing, support or production of the Event, to leave their employment or engagement, or attempt to solicit, induce, recruit, encourage or take away employees, workers or contractors of MEED Media.
Any notice given to a party under or in connection with this Agreement shall be in writing addressed to that party at the address recorded in the last Booking Form or as otherwise notified in writing from time to time and shall be delivered by registered mail, commercial courier or email. A notice shall be deemed to have been received if sent by registered mail on the second working day after the date of posting; if delivered by commercial courier on the date of delivery confirmed by the courier; or if sent by email such notice shall be deemed to be given immediately if sent before 4pm or if sent after 4pm on the next working day. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.